Mississippi State University is committed to providing a comfortable environment for students, faculty, and staff. This reference guide has been developed for the purpose of preventing, reducing the incidence, and mitigating indoor environmental quality (IAQ) concerns.
SCOPE:
This guidance document pertains to the air quality of indoor spaces that are serviced by heating, ventilation, and air conditioning (HVAC) systems. This may include office buildings, classrooms, laboratories, residence halls, and other indoor spaces. Indoor air quality does not encompass outdoor work-areas, barns, unfinished construction projects, and other sites that are not serviced by functional HVAC systems.
Common IAQ concerns include:
- Foul odors
- Mold
- Suboptimal temperatures
- Inadequate humidity
- Air contaminants (chemical fumes, particulates, etc.)
IAQ issues may result in the following conditions:
- Sick Building Syndrome: a condition in which the occupants of a building experience various health and/or comfort related effects that are attributed to the time spent in that building. The reported symptoms usually include headaches, eye irritation, and respiratory irritation. No specific illnesses are identified, and usually, no specific cause for the complaints is found.
- Building Related Illness: ailments that can be directly linked to specific airborne pollutant exposure. The causative pollutant may be associated with HVAC deficiencies and/or exposure to biological or chemical contaminants present in the indoor environment.
RESPONSIBILITIES:
Building Occupants:
Building occupants uphold a responsibility for personal health and safety, as well as ensuring a supportive environment for fellow students/employees and the campus community. In the performance of their duties, occupants are expected to observe safe and healthy work practices. The following list details steps that may be taken to support healthy IAQ:
Clean-up any spills or leaks immediately.
Spills and leaks not only risk damaging building integrity, but may support the growth of harmful microorganisms. Spills should be immediately cleaned and porous materials should not be allowed to remain saturated for prolonged periods. Any leaks should be reported to Facilities Management for repair.
Eat/drink in designated areas.
Eating/drinking should be limited to designated areas to reduce opportunities for pests/vermin. Moreover, food crumbs and debris support the growth of harmful microorganisms.
Limit the amount of clutter.
Clutter enables the collection of dust, pollen and particulates. Excess supplies and personal items stored on the floor or on open shelves make it difficult to adequately clean a room. Additionally, clutter may obstruct airflow and circulation. Closed cabinets are preferable for storage rather than open shelving.
Do not alter or block air flows to and from air conditioning diffusers.
Obstructing air vents may hinder HVAC performance and impair IAQ.
Keep doors and windows closed.
Depending on the type of air conditioning system, it may not be possible to open windows and doors without affecting air flows and temperatures throughout the whole system. This is particularly imperative in laboratory settings. If the room is equipped with an air purifier, it is important to note that filtration efficacy varies from unit to unit. For more information, please refer to the Air Purifier section detailed below.
Be mindful of fragrances and cologne.
Volatile organic compounds (VOCs) are emitted by a wide array of products, including perfumes, colognes, and air fresheners. VOCs may also be emitted by household products such as paints, detergents, cleaners, and building materials/furnishings. Specific VOC compositions and concentrations may cause adverse health effects on an individualized basis. Bear in mind that VOCs resulting from powerful fragrances may trigger asthma or other respiratory conditions.
Do not over water potted plants.
Eliminate standing water in the bottoms of plant pots. Potted plants and other saturated environments can be a significant source of mold in an indoor environment. Additionally, saturated soil may provide a breeding ground for insects and other pests.
Properly maintain sink and floor drains.
Sewer gas odor issues are often due to dried out sink or floor drain traps. Pouring a bucket of water into a floor drain or running the water in a sink for a minute or two will often eliminate the odor.
Properly store wet or damp items.
Storing wet or damp items is an invitation for mold and mildew. Only store items (such as clothes, shoes, umbrellas, etc.) when they are completely dry. Be mindful of keeping damp clothes (such as gym clothes or rain-soaked clothes) in bags or laundry hampers for extended periods of time.
Wash hands frequently.
As a supplement to proper air filtration, hand washing helps prevent the spread of infectious illnesses such as the flu and colds.
Environmental Health & Safety (EH&S):
EH&S is a primary point of contact regarding IAQ concerns and serves as a key resource for mitigating IAQ issues. Depending upon the nature of the issue, EH&S may communicate means for further evaluation and/or provide recommended steps for resolution.
Facilities Management:
Facilities Management or your building maintenance staff are responsible for maintaining each site in a condition that supports optimal IAQ. Facilities Management is accountable for ensuring optimal IAQ parameters as well as resolving/remediating IAQ issues. This includes the maintenance and repair of components associated with both the interior and exterior of a building.
PROCEDURES:
To whom should I report my concern?
If the nature of the concern is strictly pertaining to comfort or mechanical in nature, (e.g. temperature is too high or low for general comfort, HVAC failure, replacing supply filters, etc.), the concern should be directly reported to Facilities Management via a Service Request or to your building maintenance staff.
If the nature of the complaint is health and safety related, the IAQ concern should be reported to EH&S through submission of a Service Request Form .
What type of information is needed to address my concern?
The following information is captured in the EH&S IAQ Service Request Form:
- Provide your contact information so that we may get in touch with you in case we need further details or clarifications.
- Provide the building and room number of the occurrence.
- Describe, in detail, the nature of the IAQ concern.
- Ability to attach accompanying files/pictures, if pertinent.
What to expect once I report a concern.
- If the nature of the complaint is health and safety related and has been reported to EH&S, a field investigation will be completed by the EH&S. A written summary outlining the findings of the EH&S investigation and any relevant recommendations will be disseminated to the appropriate parties.
- Although air sampling might seem to be the logical first response to an indoor environmental quality problem, such an approach is usually not required to solve the problem and can even be misleading. Air sampling should not be considered until some or all of the other investigative activities have been used to collect information related to the concern. Various direct reading survey instruments are typically used to provide a characterization of an indoor environment. In most cases, the information provided during this initial survey is sufficient to identify any problems that may be responsible for the IAQ concerns.
- When air sampling is proposed, a sampling strategy must be developed that is based on a comprehensive understanding of how the building operates and the nature of the concerns.
- Molds can be found almost anywhere and are capable of growing on most organic surfaces. It is virtually impossible to entirely eliminate mold in an indoor environment; however, indoor mold growth can be mitigated by controlling moisture levels. In an indoor environment, mold growth becomes an issue when there is water damage, inadequate humidity control, or elevated and prolonged dampness. To remediate mold concerns, the initial goal aims to address the underlying moisture control issue. Per ASHRAE Standard 8, indoor relative humidity should not exceed 60%. As supported by the American Society of Microbiology, optimal indoor relative humidity should fall within 40%-60% to minimize adverse health effects and limit the propagation and persistence of harmful microorganisms, including mold. After addressing humidity control issues, EH&S recommends mold remediation by Facilities Management personnel, building maintenance staff, or professional contracted vendors. In brief, EH&S recommends the following mold remediation actions:
- Removal and/or encapsulation of visible mold on solid surfaces. Due to the potential to cause surface damage and produce harmful vapors in an indoor environment, bleach should not be used for mold remediation. If the mold growth exceeds 10 square feet, EH&S recommends contracting the remediation to a professional service provider.
- Repair leaks and remediate impacted environments. Temporary use of dehumidifiers may be necessary to facilitate the drying of saturated materials, such as carpets or upholstery.
- If carpets are steam cleaned, it is imperative to stage the area with dehumidifiers to avoid prolonged saturation.
- Assess HVAC ductwork and fumigate if deemed necessary. Fumigation should be performed by a professional service provider.
AIR PURIFIERS:
In an indoor office setting, air purifiers may be used to capture particulates (such as dust, pollen, mold spores, and other harmful microorganisms). It is important to note that only high efficiency particulate air (HEPA) purification systems are suitable for indoor air filtration. No other type of filtration units (including ozone, UV, ionic, etc.) are acceptable to supplement IAQ.
While mold remediation is underway or for other airborne particulate contaminants are of concern, EH&S may offer temporary use of a high efficiency particulate air (HEPA) purification unit.
Questions?
If you have any questions or would like to request additional information, please contact Environmental Health and Safety: ehs@msstate.edu / 662-325-0026.